2022 Annual General Meeting & Election of Directors

The 2022 Annual General Meeting (AGM) of Equestrian Australia Limited ACN 077 455 755 (EA) will be held on the evening of Wednesday 30 November 2022.

The 2022 AGM will be held as a virtual meeting to allow members from all over the country to participate.

If any Notices of Motion are received for matters which require a member vote on changes to the EA Constitution or any other Special Business, a Special General Meeting (SGM) will be convened to take place immediately following the AGM.

Election of three Elected Directors:

At the 2022 AGM, three of the First Board Directors of EA will stand down from their positions in accordance with the post-Administration transition arrangements in the EA Constitution. Those Directors are Brett Moore, Richard Vaughan and Joanne Stubbs. Each of the three Directors standing down are eligible to be nominated for either an Elected Director or Appointed Director role.

At the 2021 AGM, three of the First Board Directors had also stood down from their roles in accordance with the post-Administration transition arrangement, creating vacancies for the election of two Elected Directors and the opportunity for the EA Board to appoint an Appointed Director. No Elected Directors were successfully elected at the 2021 AGM, and no Appointed Director was appointed by the Board.

The EA Board resolved to not appoint new Directors to fill the two Elected Director roles as Casual Vacancies, instead to provide the opportunity at the upcoming 2022 AGM for the members of EA to democratically elect two Elected Directors to serve the remainder of the original term of the vacant roles, through until the end of the 2024 AGM; in addition to electing one Elected Director to serve a three year term through until the 2025 AGM. The first Elected Director elected at the 2022 AGM will fill the three year term; and the next two Elected Directors elected at the 2022 AGM will fill the two vacant 2 year terms.

Following the 2022 AGM, the EA Board will have an opportunity to consider the need to appoint any Appointed Directors to address any skills or diversity gaps on the new Board.

As such, EA is now calling for nominations from suitably qualified and experienced Participating Members to fill the following roles:

• 1 x Elected Director to be elected at the 2022 AGM and to serve through until the 2025 AGM
• 2 x Elected Directors to be elected at the 2022 AGM and to serve through until the 2024 AGM
• Nominees are also encouraged to express their interest in being considered to be appointed as an Appointed Director following the 2022 AGM

An independent Nominations Committee will be formed in accordance with the EA Constitution to consider nominations and to provide advice to the EA Board and voting members about the suitability of the Nominees for both Elected and Appointed Director roles. The members of the Nominations Committee will include a Chairperson (independent of equestrian sport), a representative of the National Discipline and Coaching Committees, a representative of the State Branches, and a representative of the EA Board.

The attached Nomination Form includes a list of relevant areas of knowledge, skills and experience taken from the EA Board Skills & Diversity Matrix which was created and endorsed by the State Branches during Administration as representing the type of silks and attributes required to ensure that the EA Board is able to discharge its governance and oversight responsibilities.

Experience and a detailed understanding of contemporary corporate governance issues and the roles and responsibilities of a Non-Executive Director are also essential, and EA will support successful Nominees in the ongoing development of these skills during their term of office.

EA promotes the benefits of diversity and inclusion and encourages Participating Members from the widest possible range of backgrounds to apply to take on one of these important roles regardless of their gender, ability, ethnicity, geographical location, discipline orientation or roles played in the sport.

Nominees are encouraged to provide a supporting statement on their Nomination Form outlining their relevant knowledge, skills and experience in support of their nomination.

Nominees are responsible to ensure that they are Participating Members of EA at the time of their nomination, and to ensure that they remain so throughout their term of office. Nominators must also be Participating Members at the time of nomination.

These roles will also be advertised externally in order to attract the highest possible quality field of Nominees.

Timeline of key milestones in the lead-up to the 2022 AGM:

Monday 26 September 2022           
This communication about preparations for the 2022 AGM including call for Nominations for Elected Director roles published and issued to Participating Members

Friday 14 October 2022                 
Formal Notice of AGM and SGM to be published and issued to Participating Members including call for any Notice of Motion

Wednesday 19 October 2022         
Nominations for Elected Director roles must be received by the EA CEO by 5pm (AEDT)

Monday 31 October 2022               
Notice of Motion for Special Business must be received by the EA CEO by 5pm (AEDT)

Wednesday 2 November 2022         
Voting for Elected Director roles opens

Wednesday 23 November 2022       
Voting for Elected Director roles closes 5pm

Wednesday 30 November 2022       
Results of voting will be announced at 2022 AGM

Elected Director Nomination Form 

Any questions relating to the 2022 AGM and Election of Directors can be sent to the EA CEO by email to [email protected]

Mark Bradley
Chairman of the Board and Non-Executive Director

26 September 2022