Sport Services Officer - FEI
Job type: Part time (22.5 hours/week)
Function/Team: Sport Operations
Reporting To: General Manager - Sport Operations
Location: Sydney Olympic Park – Flexible Working Available to right candidate
Role Purpose:
To provide administrative support to event Organising Committees (OCs) and athletes in the implementation of Federation Equestre Internationale (FEI) events in Australia.
Responsibilities:
- Establish quality and productive relationships with key internal and external stakeholders
- Devise and develop effective administrative workflows to increase efficiency and enhance the quality of output, making recommendations where appropriate
- Document policies and procedures
- Manage annual calendar applications and approvals for submission for all FEI Disciplines
- Create website event calendar entries for FEI and Australian Championships
- Undertake FEI administration tasks relating to schedules, entries, and results
- Co-ordinate athlete and horse registrations and passports (new and renewal) as required for FEI entries
- Work with OCs to create relevant communication about FEI and Australian Championship events
- Provide first line response for queries relating to FEI events
- Manage administration and results for the EA Leader Board Series
- Respond to day to day queries and requests
- Maintain in house databases and contact lists
- Other administrative tasks as required
- Assist Finance Manager with reconciliation of FEI invoices for calendar, franchising and other fees to be billed to Organising Committees
- Coordinate invoicing of World Cup Riders Levy with Finance Manager as soon as practicable after each event
- Coordinate FEI Rulebook feedback annually
- Adhere to, uphold and promote the principles of organisational policies and operating procedures
- Other duties as directed to support
Required Skills & Attributes:
- Solid administrative experience with a high attention to detail
- Sound capability with internet applications and MS Office (Outlook, Word, PowerPoint, Teams, Excel)
- Ability to build and maintain strong relationships with key stakeholders, colleagues and the member community to enhance and strengthen EA’s profile and reputation
- A confident and considered communicator, comfortable with responding to queries
- Strong written communication skills with the ability to write appropriate emails and reports with regard to tone, content and the audience
- Ability to work collaboratively with others to provide a high quality service
- Ability to cope with high pressure, tight deadlines and multiple, competing priorities
- A reliable team player with a hands-on, can-do ethos
- Willingness to work flexible hours, as required
- Equestrian knowledge and an interest
If you are interested in joining our team as our Sport Services Officer - FEI please send your curriculum vitae (cv) and cover letter outlining the skills and experience you will bring to the role in line with the Position Description to the General Manager – Sport Operations [email protected]
Applications close: 5pm 20th May 2022.
EA High Performance Community Engagement Officer, Oceania Championships – Volunteer
Job type: Volunteer / Internship
Location: Remote, travel required
Role Purpose:
This role sits within the EA High Performance department, and reports to the EA High Performance Media & Communications Manager. The successful candidate will be charged with creating and delivering effective social media content, with a strong focus on videography and editing.
The role will encompass a variety of activities including travel to Melbourne for the Oceania Championships. This role is offered on a voluntary part-time basis and would ideally suit a student or internship situation. Supporting documentation for a University internship can be provided.
Responsibilities:
- Support the planning and delivery of social media content for the Australian Equestrian Team channels
- Filming and editing high quality footage for Reels, YouTube, the Equestrian Australia website and other digital platforms
- Creation of social media artwork and templates
- Conducting interviews with identified athletes and key High Performance team members
- Assist in executing the EA High Performance social media strategic plan with a focus on community and member engagement
- Work with the EA High Performance Media & Communications Manager to ensure all key messaging is communicated effectively
- Maintain a high standard of quality content across all mediums
- Track and measure success of social media content and initiatives
- Attend identified events as required, producing field of play and behind the scenes content
Required Skills & Attributes:
- A passion for social media and content creation
- Creatively driven
- Proficient social media platform management
- A desire to learn and able to work as part of a dynamic and exciting team
- Attention to detail
- High level videography and editing skills
- Ability to work within a fast paced environment
- Excellent verbal and written communication skills
- Ability to work autonomously and unsupervised
- Willingness to undertake travel to various events (travel expenses will be covered)
- Excellent team player
- A good understanding of equestrian sport is preferred
Please send resume, cover letter and examples of your social media skills to EA High Performance Media & Communications Manager, Kirsty Pasto, [email protected]
Applications close: Friday 13th May 2022.
